EAC Rules & Regulations

1. The Show Organizer has the right and obligation to establish and enforce equitable Rules & Regulations for MRO Events for the mutual benefit of all Exhibitors and Attendees to the
2. Exhibitor Appointed Contractors (EACs) must abide by the Rules & Regulations of the Show, Venue and those outlined in the Exhibitor Service
3. EACs are only allowed on the show floor during move-in and move-out
4. Any Exhibitor who has designated an Exhibitor Appointed Contractor must ensure the EAC has a current Certificate of Insurance (COI) on file, evidencing the correct coverage, at least 30 days prior to show open or the EAC will not be able to access to the show The EAC must upload the COI via the online portal with the following coverages. Submit here.
5. Exhibitor Appointed Contractors shall fully cooperate with the Show Official Contractors and assist Official Contractors in the efficient utilization of labor, equipment, space, and time, and shall complete installation prior to by time indicated in the exhibitor resource center/manual.
6. Exhibitor Appointed Contractors should not violate existing labor regulations or contracts. The EAC shall adhere to the regulations set up by the venue and the Show
7. EAC must cooperate fully with the Official Contractor and assist in fulfilling their responsibilities, especially by refraining from placing an undue burden on the Service Contractor by interfering with the efficient utilization of labor by the Official
8. The exhibit floor, aisles, loading docks, service and storage areas will be under control of the General Services Contract. The EAC must coordinate all activities with them and must fully cooperate and not interfere with the efficient utilization of labor.
9. The Exhibitor Appointed Contractor must confine its operations to the exhibit area of its No service desks, storage areas, or other work facilities will be located anywhere in the building. The show aisles and public space are not a part of the Exhibitor’s booth space and must be kept clear.
10. The Show Organizer is the ultimate arbiter and enforcer of show
11. Exhibitor Appointed Contractors should generally be authorized to work provided the following: (1) Proper work forms have been filed by the Exhibitor; and (2) The designated contractor meets requirements of the exhibit regulations and
12. Exhibitor Appointed Contractors should furnish the Show Organizer with names, phone numbers of a key contact for emergencies and should designate a contact in the same city as the show move-in through move-out.
13. All property of the Exhibitor Appointed Contractor remains under his custody and control in transit to and from the exhibit hall and while it is in the confines of the exhibit Neither Aviation Week or its service contractors, the management of the exhibit hall nor any of the officers, staff members or directors of any of the same are responsible for the safety of the property of exhibitors from theft, damage by fire, accident, vandalism or other causes, and the Exhibitor expressly waives and releases any claim or demand he may have against any of them by reason of any damage to or loss of any property of the exhibitor. It is recommended the EAC obtain adequate insurance coverage, at their expense, for property loss or damage and liability for personal injury.

 

Any exhibitor that plans to use a firm other than the “Official Show Vendors”, must submit the vendor’s company name, contact name, phone number and email. The Exhibitor Appointed Contractor Information Form must be completed and returned no later than Four (4) weeks prior to the event.

Please note that an EAC form is not required from exhibitors who plan to setup and dismantle their own 10x10 (9sqm) booth with their own full-time employees.

If an exhibitor plans to use a firm other than the “Official Show Vendor,” the contractor must complete and return this form no later than four (4) weeks prior to the event.

The Exhibitor Appointed Contractor must submit its insurance certificate by four (4) weeks prior to the event. The insurance certificate must name AVIATION WEEK, the name of the Contractor of Record, and the Venue, their agents, directors, and employees as additional insured, as well as exhibiting company with booth number.

If Show Management has not received your insurance certificate prior to move-in, The EAC will not be allowed access to the exhibit floor.

Submit your proof of insurance here.

All EACs must submit a valid Certificate of Insurance. COIs must include the coverages and designations outlined for each show. Proof of insurance must be submitted at least 30 days prior to show open. You can upload below or email COI to events@aviationweek.com.

MRO Europe Required Coverage
Commercial General Liability, including contractual liability, with limits of not less than $1,000,000 each occurrence, $2,000,000 general aggregate, and $2,000,000 products & completed operations aggregate. Medical expense coverage of $5,000 per individual and damage to premises coverage of $300,000.

Automobile Liability with a limit of not less than $1,000,000 combined single limit - each accident; only required if bringing on the show floor.

Workers Compensation, as required by law, with Employers Liability Limits of not less than $1,000,000 each accident, $1,000,000 disease - each employee, and $1,000,000 disease - policy limit.

COI must include the complete facility access dates of October 18-26, 2024.

The certificate holder must be listed as: Informa Media - 605 3rd Avenue, NY, NY 10158

Your COI must include the following:

Producer:
Exhibitors Insurance company & their address:
Insured:
The exhibitor & their address:
Contact info
Insurer(s) affording coverage: See requirements above
Type of Insurance
Policy number
Effective Dates: October 18-26, 2024
Limits
Description of Operations/ Locations/ Vehicles:
Additionally Insured: Must include Informa Media, Aviation Week Network, Freeman, Fira de Barcelona their agents, directors, and employees.

Certificate holder / address of certificate holder: Informa Media - 605 3rd Avenue, NY, NY 10158

Authorized Representative Signature