Payment Authorization Form

Please allow one week for leter to be composed and mailed. Please fill out form entirely and in detail before submitting it to CAS. Any letters composed by CAS will consist of only the information provided on this form or any attachments.

Please note that the normal turn-around time for the issuing of checks for vendor services other than the regular and reoccurring contracted weekly/monthly and utility services in most cases is 2 weeks, following the receipt of the vendors invoice by CAS. This two weeks allows for processing of the mail, attaining Board Authorization, and the issuing of the check during the properties next check run. It also allows for weekends and holidays that can interrupt the otherwise regular issuing of checks. In many cases we are able to process checks within a week but this in no way should be considered the normal turn-around time.
**NOTE: All checks will be cut on the check run following the receipt of this request.**
Due to the need for promptness during an emergency situation or instance when a check needs to be cut prior to services being rendered, you will need to submit this form and it is also MANDATORY that you contact Coastal Association Services to notify us of the situation, as well as the date the check is needed.
(Please note it will take at least 5 business days to reach you.)


BOARD MEMBER/VENDOR/CONTRACTOR INFORMATION

CHECK INFORMATION
Please Pay Bill From: *

EXPENSE INFORMATION

SUPPORTING DOCUMENTATION
Before any checks are distributed by Coastal Association Services, you will need to submit your backup documentation for all expenses. (ex: receipts, invoices, statements, etc.) You can submit this documentation via upload, fax, or mail.

OR
Will you be submitting supporting documentation via


Terms and Agreement:
By typing the 2 Board Member's names authortizing this request, you are indicating that the 2 Board Members have discussed this matter and are in agreement.


***HOA Boards with FIVE Board Members require special consideration. Please indicate a THIRD Board Member authorization below.***






This form may be mailed, faxed, or electronically submitted
970 West Valley Parkway #651, Escondido CA 92025
Phone: 760-749-4400  Fax: 760-749-4004
tp@coastalassociationservices.com
Any fraudulent use of forms resulting in a monetary disbursement, loss, and/or fees will be absorbed by the HOA. Anyone found to be transmitting forms fraudulently will be penalized to the maximum extent allowed by law.